Patients, appointments and recalls
For clinics and practices: a calm front desk, a full calendar.
Phones ringing nonstop at the front desk, calls after closing time that go unanswered, and patients who never come back for a check-up. We build AI that answers and books appointments 24/7, puts urgent calls through to your team and sends recalls automatically.
- AI Receptionist
- Appointments answered and booked 24/7, urgent calls to your team
- Follow-up & Reminders
- Reminders before every appointment
- Reactivation
- Automatic recalls for check-ups
Where it hurts
Three moments where clients and time slip away.
Calls after closing time go unanswered
Reminders before every appointmentNo-shows and patients who never come back for a check-up
Automatic recalls for check-upsWhat we build
Three parts, one system.
You do not have to do it all at once. We start with what costs you the most, and add more once it pays off.
- 01Appointments answered and booked 24/7, urgent calls to your team→
Through AI Receptionist. Answers in your name when you cannot, handles questions, books and puts urgent calls straight through.
- 02Reminders before every appointment→
Through Follow-up & Reminders. The second and third follow-up that never gets sent now, sent at the right moment.
- 03Automatic recalls for check-ups→
Through Reactivation. New appointments from past clients and leads already in your system, with permission.
In practice
This is what it looks like.
An example of AI Receptionist, as it could work for your business.
Example for illustration.
Control
You stay in control.
The AI only answers what you approved and hands anything complex to you or your team. You see every conversation, booking and result in your dashboard.
How you measure it
- How many calls were answered, also after hours
- How many appointments were booked
- How many patients came back for a check-up
What stays with you
- Anything urgent, straight to your team
- Every medical question or assessment
- Anything you have not approved up front
FAQ
Questions from your industry.
Will my customers know they are talking to AI?
Yes. Our AI always says it is an AI. It sounds natural, only answers what you approved, and hands anything complex to you or your team.
Do I need technical knowledge?
No. You fill in one form and we have one 30-minute kickoff. We build, connect, test and maintain everything.
How long does it take?
It depends on what we build. Most systems are live within a few weeks, bigger builds like a client portal take longer. You get the exact timeline in your proposal, before you commit.
How does pricing work?
A one-time setup and a monthly fee. You choose: a fixed monthly amount, or a lower amount plus a share of the revenue we bring in. You get a clear price after a short call.
How do you handle data and privacy?
We work under a processing agreement, host in the EU wherever possible and share the list of providers we use. Conversations are only recorded with notice.
Last question
Start with a 30-day pilot.
We agree on a clear goal in writing up front. If we don't reach it within 30 days, we keep working for free until we do, up to 30 extra days.