Clients book themselves. No back and forth.
Endless back and forth to find a time, and every reschedule costs you another call. With Smart Booking clients pick a time that suits them, get a reminder beforehand, and a cancelled slot goes to the next person on the waiting list.
- For
- Businesses that run on appointments
- Reminders
- Before every appointment
- Cancellations
- Refilled from the waiting list
- Live
- Usually within a few weeks
Scheduling takes longer than the appointment.
Booking an appointment looks small. But it is often several messages back and forth, and every reschedule starts it again. That work happens in between, or in the evening.
Then there are the no-shows and late cancellations: an empty slot in your day you will not fill anymore.
Three steps. Done for you.
Availability
You set your availability once.
Self-booking
Clients pick a slot that suits them, with reminders before.
Waiting list
Someone cancels? The slot goes to the next person on the waiting list.
This is what it looks like.
Every conversation, booking and result then lands in your dashboard.
Example for illustration.
What we deliver, and what we need.
You get
- You set your availability once
- Clients pick a time that suits them
- Reminders before every appointment, for fewer no-shows
- Cancelled slots go to the waiting list
- Every appointment straight into your calendar and dashboard
We need
- One form with the information about your business
- One 30-minute kickoff
- Access to the systems we connect for you
- Your approval, before anything goes live
From first call to live, in weeks.
After a 30-minute intro call you get a proposal with scope, price, timeline and a written goal. You fill in one form, we have one kickoff, and then we build. We test every scenario with you: questions, edge cases and transfers.
The system only goes live after your approval. If anything goes wrong, calls go straight to you, so nothing gets lost. After that we review real conversations every month, improve the system and report on the results.
Read how we work or start with a 30-day pilot.
About Smart Booking.
How long does it take?
It depends on what we build. Most systems are live within a few weeks, bigger builds like a client portal take longer. You get the exact timeline in your proposal, before you commit.
How does pricing work?
A one-time setup and a monthly fee. You choose: a fixed monthly amount, or a lower amount plus a share of the revenue we bring in. You get a clear price after a short call.
Do I need technical knowledge?
No. You fill in one form and we have one 30-minute kickoff. We build, connect, test and maintain everything.
How do you handle data and privacy?
We work under a processing agreement, host in the EU wherever possible and share the list of providers we use. Conversations are only recorded with notice.
Where it pays off the most.
Services that fit with this.
Your phone rings tonight. Who answers?
Book a 30-minute call. We show you where you're losing clients now and exactly what we would build to stop it.